Bulky medical goods: how can I move them safely?

March 2023

Shipping large and heavy items can be a daunting task – especially when these are vital to medical procedures – but with the right preparation and planning, it can be done successfully. In this article, we will explore the best practices and tips for shipping those kits and pieces of equipment that tip the scales.

First off, we’ll help you to identify what your package is deemed as in terms of weight and size.

What is heavy?

Official regulators classify any parcel that weighs more than 23kg as a heavy shipment. Nonetheless, it may not require a pallet. Generally, shipments weighing less than 70kg can travel without a pallet, but this may differ depending on the location.

What is large?

Although there is no standard categorisation for oversized goods, items that require palletisation are typically considered as such. If this is the case, you may be looking at a premium service or price.

What is oversized?

If any individual item weighs over 500kg, or is too bulky to be placed on a pallet, our team of experts will need to create a custom solution. For instance, items such as tail-lifted goods or industrial equipment may require specialised handling.

Next up, follow these top tips when preparing to send your large or heavy items:

Choose the Right Courier

When shipping large and heavy items, it is essential to choose a courier that can accommodate your package’s size and weight. Not all carriers are equipped to handle large and heavy items, so it is important to do your research and find a carrier that specialises in shipping these types of packages.

Consider disassembling the equipment

With some of the most complex and expensive, and not to mention essential, tech in the world, medical devices are at risk of being damaged if they are not transported correctly. Whilst removing parts and packaging them separately may add time before the journey has even begun, the reward at the end is that everything will be delivered safely.

Choose the right container – or make one

There are plenty of secure options for packaging your equipment, including reinforced containers to ensure maximum safety. However, many companies building and providing medical equipment will opt for bespoke packaging, clearly labelled with their branding. These kits offer the most secure way to transport your tech.

Secure Your Item Inside the Container

It is important to ensure that your item is secure inside the box. This can be done by using packing materials such as bubble wrap or packing peanuts to fill any empty spaces inside the box. It is also important to use strong packing tape to seal the box and prevent it from opening during transit.  You can view our best practice guide for packaging here.

Label Your Package Clearly

When shipping large and heavy items, it is important to label your package clearly with the recipient’s address and your return address. It is also a good idea to include any special handling instructions, such as “Fragile” or “This Side Up,” to ensure that your package is handled with care during transit.

Consider Freight Shipping

For extremely large and heavy items, freight shipping may be the best option. Freight shipping is a specialised service that is designed to handle large and heavy items. Freight carriers have the equipment and expertise to handle oversized packages and can provide a range of services, including liftgate delivery and inside delivery.

Consider the Weight and Dimensions of Your Item

When shipping large and heavy items, it is important to consider the weight and dimensions of your item. This will help you determine the best shipping method and carrier for your package. Most carriers have weight and size restrictions, so it is important to check their guidelines before shipping your item.

Get a Quote from Multiple Carriers

It is important to get a quote from multiple carriers to ensure that you are getting the best price for your shipping needs. Prices can vary widely depending on the carrier and shipping method, so it is important to shop around and compare prices.

Purchase Insurance for Your Package

Be sure to purchase insurance for your package. This will protect your equipment in case of loss or damage during transit. Most carriers offer insurance options, but it is important to read the terms and conditions carefully to ensure that you are getting the coverage you need.

Plan for Delivery

Planning for delivery includes making sure that someone is available to receive the package and that there is enough space for the carrier to manoeuvre their delivery truck. It is also important to communicate any special delivery instructions with the carrier to ensure that your package is delivered safely and efficiently.

Communicate with the Recipient

Always communicate with the recipient to ensure that they are aware of the delivery date and time. This will help them plan to be available to receive the package and ensure that the delivery goes smoothly. Moving back to point 2 – disassembling your equipment – you will also need to provide instructions for reassembly.

In conclusion, shipping large and heavy items can be challenging, but with the right preparation and planning, it can be done successfully.

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